Exhibits may advocate a position or a point of view. Within the guidelines, materials cannot be excluded based on content unless the exclusion is necessary to serve a compelling governmental interest which cannot be served by less restrictive means. However, inclusion in an exhibit or display does not constitute endorsement of the content by the Library or the County government.
Selection of Work for Exhibit
The Exhibition Committee shall decide on the suitability of any art, its framing or support structure, and any visual or written material that might accompany an exhibit. The committee will consider a wide range of artistic expression in deciding on potential exhibitors. However, in deciding the suitability of any work, the Committee is mindful that all segments of the community and all age groups use the display area.
Specifically, the Exhibition Committee seeks to satisfy the following objectives in selecting and developing exhibitions:
- Present a variety of works by local artists in the visual and literary arts;
- Help local artists increase their public exposure;
- Promote the Arlington Library system, the Friends of the Arlington Public Library, and art activities throughout the county.
Residence in Arlington is not required but may be considered in the selection process. Works of art may be offered for sale, but this is not a requirement and will not affect committee decisions.
The Friends of the Arlington Public Library and the Library promote freedom of expression without restriction on content or form. The views expressed in the works exhibited at the Library are those of the artist and are not necessarily those of the Library and its staff or the Friends and their membership.
Works of art may be offered for sale, with prices established by the artist. The artist is responsible for conducting the sale of any work directly with the purchaser, not through library staff. Work sold must remain on exhibit throughout the designated period. The artist must notify the Exhibit Coordinator within 48 hours of a sale so that the artwork may be marked as “sold”.
In return for the opportunity to exhibit at the Library, the committee requests that artists contribute 20% of the selling price of each work they sell to the Friends of the Arlington County Public Library. This will be in the form of a check made out to the Friends of the Arlington Library and given to the Exhibit Coordinator within a week of the end of the show.
Works that are not available for purchase must be clearly designated “NFS” (Not for Sale).
For each work, the artist is to provide a display card or title label indicating the name of the work, artist’s name, and medium. Prices will not be displayed on individual works, but will be available as part of the promotional materials available free to the public. No labels, signs, artwork or other material is to be attached to any walls without both the item and the means of adhesion being approved first by the Exhibition Committee. Artists using tape that mars or damages library walls will not be invited to exhibit in the future.
Insurance coverage will be provided for artwork while on exhibit at the Arlington Public Libraries at the retail value of the pieces or, if not for sale, the insurance value – up to a maximum of $1000 per piece. When submitting your application, please denote a value for each piece, whether it is for sale.
Promotion and Marketing
The Library will promote the exhibits through print, social media, and on the library’s website.
Permission to photograph and reproduce any work accepted in the exhibition for publicity purposes is considered granted unless otherwise stated in writing.
The Exhibition Committee may invite artists to participate in a discussion of the work. Artists are encouraged to promote their exhibit through invitations and announcements.
Artists wishing to hold an opening reception should speak with the exhibit coordinator. The artist will be responsible for providing any outside publicity and/or refreshments. No alcohol is permitted.
Installation and Deinstallation
Please note that the following policies contain important deadlines:
The artist must contact the Exhibit Coordinator within two weeks of being notified that a submission was accepted for exhibition. The artist will arrange with the Exhibits Coordinator; exhibit dates and other deadlines, especially for promotional purposes.
At least two weeks prior to installation, artists must submit a draft of their promotional materials listing all works to be shown, together with the retail selling price or the insurance value if NFS. The listing must include the artist’s name, telephone number, email, and instructions for contacting the artist to arrange for the purchase of any artwork. Artists are requested to include a brief biography and artist’s statement. Individual tags for each piece must include the name of the piece, name of the artist, and either ‘FOR SALE’ or ‘NOT FOR SALE’).
Artists are responsible for delivering works to be exhibited to the exhibit coordinator. Art work accepted for exhibition may not be mailed to the Library or Committee nor will it be returned by mail.
Installation will be handled by the artist, with assistance of the exhibit coordinator
Works are to be picked up by the artist within 48 hours of the conclusion of the exhibit – preferably on the actual date of closing since secure storage space is very limited.